In light of the ongoing challenges posed by Coronavirus in Australia, your firm may find it necessary to implement a work from home policy or similar. To help support you at this difficult time, we’ve compiled a list of tips to help you prepare your staff and remain productive.
It’s easy to be overwhelmed by the extensive media coverage of Coronavirus. It’s vital to ensure that you and your staff remain up-to-date with the current status of Coronavirus with information from official and reliable sources. The Australian Government’s Department of Health provides regular updates on the status of Coronavirus in Australia alongside practical advice and helpful resources for employers. You can view the official health alert here.
With many organisations around the country already implementing alternative work policies in light of Coronavirus, have you considered what your firm would do if the need arose for your staff to work from home?
Now is the time to be prepared. Whether you’re a sole practitioner or are part of a large firm, you should survey your staff to ensure they have the capability to work from home. Have conversations with each of your staff to ensure they have the following:
Because LEAP is cloud-based software, it can be accessed from any supported desktop, laptop or mobile device it is installed on. However, it is important to remember that LEAP requires certain minimum system requirements to be met in order for you to take advantage of its cloud-based features. These system requirements include a minimum internet speed, available RAM and particular versions of Office 365.
Consider asking your staff to test that their home computers meet the system requirements now. This will help to avoid any hiccups setting up your computer when you begin working from home. You can find the system requirements for LEAP here or run a system audit to confirm that your computer meets system requirements by clicking here.
Once you’ve run the LEAP system audit, click here for instructions on how to install LEAP.
You may be concerned about your client while you’re out of the office. However, your client service does not need to suffer simply because you’re working from home. Don’t forget that you have tools like LawConnect which is already built into LEAP and does not require any additional costs. LawConnect allows you to securely request signatures as well share and collaborate on documents with your clients.
If your firm implements a work from home policy or similar, you may like to consider communicating directly with your clients to advise them of any changes to your arrangements or methods of communication with them. Your clients will appreciate your frankness.
Now is not the time to panic. Take this time to make reasonable and practical arrangements should the need arise for your staff to work at home or away from the office. Begin conversations with your staff early to avoid any confusion or a last-minute dash to organise things like additional hardware.
To help you prepare for working remotely, we’ve listed some links to help you get set-up:
Download the LEAP Mobile and Microsoft apps on your mobile device to unlock your mobile office.
Microsoft Office Apps
You can download the Microsoft apps from the relevant stores.
Communicate or meet colleagues and clients by using Microsoft Teams.
If you have Business Premium subscription you will also have access to Microsoft Teams. You can use Microsoft Teams to chat with colleagues or schedule online meetings via audio and video.
Microsoft Teams can be accessed online or it can be installed as a Desktop app on your computer.
Adobe Acrobat Reader
If you expect to work with PDF files, you will need Adobe Acrobat Reader DC installed.
Please click here to download Acrobat Reader.